How to Order Background Checks

Abuse Prevention Systems provides two Background Check ordering options: QuickApp and Longform.

The QuickApp ordering option sends a secure email to the applicant, allowing them to enter personal information and electronically sign any necessary authorization forms.

The Longform ordering option requires an Administrator to enter the applicant’s information manually. This option is appropriate for applicants without an email address or those uncomfortable with technology. Administrators may collect applicant information through a printed copy of the ‘Background Information,’ available in our ‘Sample Documents.’ 

NOTE: Administrators must obtain the applicant’s signed Authorization BEFORE ordering via Longform. Sample forms are available in our ‘Sample Documents.’

QuickApp

To order a Background Check via QuickApp:

- Click ‘Background Checks’ in the left-hand menu.

- Click ‘Order Background Checks’ in the top left corner.

- Check the box to the left of the applicant(s) for whom you would like to order a Background Check.

- Select ‘Select Level’ and choose the desired Background Check Level. (To learn more about Background Check Levels, click here.)

- Click the blue ‘Order QuickApp’ button.

- A pop-up will appear with additional information that you must complete for each applicant.

- Select ‘current’ if the applicant serves or works in your organization. Select ‘prospective’ if the applicant will potentially serve or work in your organization.

- Select ‘Employee’ or ‘Volunteer’ depending on the applicant’s role in your organization. This column will default to the applicant’s status in the Control Panel. If this status is updated during this step, the setting in the applicant’s profile will update accordingly. NOTE: It is imperative to correctly identify each applicant as an ‘Employee’ or ‘Volunteer,’ as the appropriate Disclosure and Authorization forms will populate based on the applicant’s role. 

- Select ‘Yes’ or ‘No’ under the ‘Serving Children or Vulnerable Population’ question if the applicant will be working with or around children (individuals under age 18), individuals with disabilities of any age, or elderly persons. 

- Select ‘Yes’ or ‘No’ based on whether the applicant is over 13 years old.

- Select ‘Yes’ if the applicant has self-disclosed information about past (or current) criminal history, or if you are currently aware of any offense committed by the applicant. If you select ‘Yes,’ a drop-down will appear for you to enter the applicant’s self-disclosed information. (To learn more about applicant self-disclosed, click here.)

- Confirm the information is correct.

- Read and accept the certification by selecting ‘Order QuickApp.’ (To read the certification, click here.)

Applicants have 14 days to complete the Background Check request before the link expires. Your organization will only be charged when the applicant completes the Background Check request. Once Abuse Prevention Systems has received and completed the Background Check, the Administrator must view and take action on the completed Background Check. More information about how to accept or reject a Background Check may be found here. 

Longform

BEFORE ordering a Background Check via Longform:

- Click ‘Documents’ in the left-hand menu.

- Download the ‘Summary of Forms’ from the ‘Sample Documents’ tab. This summary will list all required disclosure and authorization forms for the LongForm.

- Print the relevant disclosure and authorization forms in the sample documents library and provide them to the applicant. Once you receive the signed authorization form from the applicant, you may order the Background Check.

To order a Background Check via Longform:

- Click ‘Background Checks’ in the left-hand menu.

- Click ‘Order Background Checks’ in the top left corner.

- Check the box to the left of the applicant for whom you would like to order a Background Check.

- Select ‘Select Level’ and choose the desired Background Check Level. (To learn more about Background Check Levels, click here.)

- Click ‘Longform’ and enter the applicant’s information. 

- Select ‘current’ if the applicant serves or works in your organization. Select ‘prospective’ if the applicant will potentially serve or work in your organization.

- Select ‘Employee’ or ‘Volunteer’ depending on the applicant’s role in your organization. This column will default to the applicant’s status in the Control Panel. If this status is updated during this step, the setting in the applicant’s profile will update accordingly.

- Select ‘Yes’ or ‘No’ under the ‘Serving Children or Vulnerable Population’ question if the applicant will be working with or around children (individuals under age 18), individuals with disabilities of any age, or elderly persons. 

- Select ‘Yes’ if the applicant has self-disclosed information about past (or current) criminal history, or if you are currently aware of any offense committed by the applicant. If you select ‘Yes,’ a drop-down will appear for you to enter the applicant’s self-disclosed information. (To learn more about applicant self-disclosed, click here.)

- Confirm the information is correct.

- Read and accept the certification by selecting ‘Order Longform.’ (To read the certification, click here.)

Once Abuse Prevention Systems has received and completed the Background Check, the Administrator must view and take action on the completed Background Check. More information about how to accept or reject a Background Check may be found here.